6 - TEAM  CAPTAINS

In order to assure a safe and enjoyable race, the Race Committee depends heavily on the attention given to the Race by the Team Captains and the Co‑Captain.  The following is a general guide to the responsibilities and functions that a Team Captain should exercise.  With the number of People & Vehicles in the field, we are depending upon YOU to help make this a successful and SAFE race.

BASIC  INSTRUCTIONS(**)

1.   Please read all of the rules and make certain that ALL of your team members, volunteers, support people & visitors read, understand and agree to abide by them.  It is strongly urged that you duplicate specific chapters of this manual and distribute them to the appropriate team members. (TEAM CAPTAINS PLEASE TAKE NOTE OF THIS)

2.   If your team will have boosters, family members, and or spectators in the field, it is mandatory that they mark their vehicles with the team numbers and that they be informed of the rules.  They must conform to the rules or their team will be held accountable and will suffer the penalties as prescribed.  Make sure each team member understands these rules!

3.   Each Captain must have a Co-Captain as a matter of official record.  Only the Captain or Co-Captain is the official spokesperson for the team.  One of the Captains must attend all scheduled pre‑race meetings to represent their team.  (Unless specifically excepted by the Race Committee).

4.  The Cutoff date is January 31, 2002 ( LAPD - DP # 1.) for personnel hires and transfers which will be the available pool of runners for each team.  A complete agency/division roster must be submitted by February 28, 2002.  Your final Team Run Plan must be submitted on March 22, 2002.  Once the Preliminary Run Plan has been submitted, (**) no telephone, fax or E-Mail changes will be accepted.  Changes must wait until the Race Day Briefings as outlined previously.

5.   Each Team Captain will provide the Race Director with the name of one Sworn Officer who shall be assigned to work at one of the stage locations or special functions   For your planning ease, we will attempt to assign the workers to their posts prior to the last captains meeting.  Preference for post assignments will be given to teams in the order of receipt of their Entrance Fee.

6. (**)  The Good Sams will issue Runner Bib numbers to the Runners at their assigned Stage.  Additional Numbers will be given to the Team Captain for mounting on their Follow Vehicle.  An Alternate Runner who substitutes for a Downed Runner will use yellow numbers.

   {An ordinary Alternate Substitute for a NO SHOW runner shall get their number from the Good Sams.}

7.   Check that all Runners read and understand the Runners Rules.

8.   Check that Follow Vehicles and Support Vehicle personnel read, understand and abide by all of the rules.

9.   Make certain that the Follow Vehicle crew understands their responsibility to the Runners Safety.

10.  Review the time keeping methods to be used by the Follow Vehicle crew.

  Make sure that they understand that they are to record the Runners individual lap time in MINUTES & SECONDS

RUN  PLAN  PROCEDURES  - Summary (**)

The Run Plan Procedures as detailed in the attached, are to accomplish two goals.

#1 To Spell Check the Runners Names for typos.

#2 To provide for a Limited Number of Changes to the Running Order.

(**)With the number of teams participating, it is imperative that you follow the procedures exactly as defined.  It takes approximately 1 minute to check each fully prepared Team Final Run Plan.  When Teams are NOT prepared, the check in time can exceed 10 minutes per team! 

Make all paper work changes BEFORE coming to the meeting, and keep changes to a MINIMUM! 

  There will be NO facilities for making changes to your paper work at the Officials Check In Table!

Detailed procedures and forms are given to the Team Captains as a special addendum to the Rules Book.  Read the Detailed Procedures carefully and follow the instructions carefully.  The Check In procedure should be much faster and smoother.

(**)Rule 3.1.d. provides that the Team Captain submit their preliminary Run Plan on the Official Form prior to the March 22nd cut off date.  Run Plans submitted after that date will be penalized by placing your team in the Unofficial Category.  Once the Plan has been submitted, do NOT to make any changes via phone, fax or E-mail - they will Not be accepted!    Once submitted, the Run Plan is entered into the computer and can ONLY be changed by the procedures of the Team Captains check in.

Rule 3.1.a. provides that all Team Captains shall submit their Final Run Plan to the Registration Official at one of the Pre-Race Briefings.  Check in is Mandatory even though NO changes are required. 

CHANGES TO RUN PLAN

In order to reduce paperwork delays at Race Day Briefings, Final changes to the Team Run Plan shall be made by submitting a NEW corrected Team Run Plan per the detailed instructions.

All changes shall be in INK or TYPEWRITTEN (Xerox copies are OK).  Pencilled copies or scratched out versions of the original preliminary Run Plan will NOT be accepted!  Prepare them BEFORE coming to the meeting.  Facilities for changes are NOT available at the Registration Table.

After the Officials have reviewed the FINAL Run Plan, they shall STAMP it as OFFICIAL and return it to the Team Captain who shall give the form to the Follow Vehicle Timer for use as the Official Follow Vehicle Time Sheet.

No other Time Form shall be acceptable at the Finish Line.   {Refer to Rule 5.7.}

Follow Vehicle notations on the Official Form shall be made in PENCIL only!   Make sure that your Follow Vehicle Timer has pencils with erasers!